Job Description

About Vibrant Wellness Vibrant Wellness is a recognized leader in integrative health and wellness testing, offering cutting-edge diagnostics that empower providers and patients to take control of their health. As a key presence at major national conferences and industry events, we pride ourselves on showcasing innovation, science, and education in functional and longevity medicine. This is a unique opportunity to get your foot in the door with a high-growth company in the diagnostic space. Position Summary We're looking for a proactive and reliable Event Marketing Coordinator to assist our Event Marketing Manager with the planning and execution of events. This is a high-energy, roll-up-your-sleeves kind of role that blends logistics, organization, and hands-on support. The ideal candidate thrives behind the scenes, enjoys staying organized, and isn't afraid of a little physical work. Key Responsibilities Support event execution including booth setup, breakdown, and logistics Assist with packing, transporting, loading, and unloading event materials Maintain and organize inventory in our local event storage unit (North County San Diego) Handle shipping needs: drop-off and pick-up from FedEx or other carriers Keep project management tools (e.g., ClickUp) updated with event timelines, shipping statuses, and task completions Track and restock promotional materials, branded swag, and booth supplies Travel to ~5-7 events annually (domestic travel; some overnight trips required) Assist with onsite logistics to ensure a seamless experience Perform administrative prep tasks like printing, labeling, and packing Communicate clearly with the Event Marketing Manager regarding needs, deadlines, and potential roadblocks Requirements Must reside in North County San Diego (close proximity to storage unit is required) Reliable personal vehicle with capacity to transport large bins and event equipment Ability to lift and carry up to 30 lbs Detail-oriented with strong organizational and time-management skills Self-starter who communicates proactively and follows through on tasks Comfortable with flexible schedules and occasional weekend work Willing and able to travel for events (company covers travel expenses) Bonus Skills (Nice to Have, Not Required) Experience in event coordination, marketing, or tradeshows Interest in health, wellness, or functional medicine Familiarity with FedEx, shipping logistics, or inventory tracking Tech-savvy with tools like ClickUp, Slack, and Canva Vibrant Wellness

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